You can agree that emails are a crucial part of our everyday business lives, but one thing we can’t all agree on is how best to manage the dozens of emails we receive daily. Email apps tend to be full of unanswered messages all the time, and for many people, it will be stressful to filter these emails one by one. This is why inbox zero was designed as the most effective means of managing emails.
Email Management and Inbox Zero
In this article, you will learn some tips on how to discover the inbox zero method and the most effective ways to manage your emails.
Cancel Your Subscription On Unnecessary Emails
This is one of the easiest and most effective ways of managing your email and attaining inbox zero. Studies have shown that over 20% of all unanswered emails are from unknown sources. Most people subscribe to these emails because they like the information they get from their website or YouTube channel. Some people even subscribe to get the latest updates, on accessories, and trending news. However, taking time to unsubscribe to this website and channels that have become a burden will make your mailbox neater.
Set An Email Timer
Checking your email 10-15 times a day is not an efficient way of managing your email. Most of the mail you receive is either promotions or newsletters, meaning they do not require a response. So, it’s best to set a particular time of the day to log in to your email address and answer all responsive mail. When you set the time, stick to it, and you will be a lot more successful at managing your email.
Outsource
Sometimes, you might not have the answer to a particular mail, but instead of hanging on to it until you do, outsourcing it to a colleague or friend will be a great idea. This will help increase your response time and response quality. Apart from colleagues and friends, there are outsourcing companies that are properly structured and equipped with years of experience. These companies are capable of offering professional responses to your emails.
Use The 3 minutes Or Responses Rule
In email management, managing your response time is the most important aspect. The amount of time a person spends answering a mail will determine their effectiveness of achieving inbox zero. Using the 3 minutes rule, you will be able to reduce the amount of time you waste answering your emails. The saved time can be channeled into more productive activities.
Delete Messages
Any message that has no value has no use remaining in your inbox. These types of messages should be deleted to make room for more valuable messages. The recycle bin of your device will save those deleted messages in case there is a need for them in the future.
Conclusion
Achieving inbox zero will help you properly manage your time and make you a more productive person. To achieve inbox zero, you must be willing to delete messages and unsubscribe to unwanted emails. To make things easier, simply use paid software to automatically sort your inbox and manage all your methods of communication. It is the best way to ensure that no messages are left unattended in your inbox.
