The Complete Guide to Intralinks Data Rooms
To complete deals more efficiently and fast, companies use the services of virtual data rooms. These are secure online repositories used for storing and sharing files. One of the virtual data room providers worth users’ attention is Intralinks.
Keep reading to learn more about Intralinks data room, its features, advantages, and disadvantages below in the review.
What is an Intralinks virtual data room?
Intralinks is a virtual data room created to help businesses securely store and share documents, collaborate, and manage deals. According to ratings and data room comparison charts, the company is believed to be one of the best virtual data room providers.
Here are a few facts about Intralinks:
- It was founded in the USA in 1996.
- It has 25 offices in 19 countries.
- It has over 4 million users from the world’s leading corporations.
- It has helped to close over 10,000 M&A deals with a total worth of $34.7 trillion.
Customers mostly use the Intralinks online data room software for:
- M&A activities. Navigate the entire M&A process from the preparation stage, evaluation, and due diligence to purchase and implementation.
- Due diligence. Be in control of all due diligence files using secure document and user management features.
- Alternative investments. Work efficiently and transparently during capital raising, dealmaking, portfolio monitoring, fund administration, and investor reporting.
- Banking. Streamline the financing deal lifecycle from structuring to marketing and reporting.
Intralinks is suitable for businesses of all sizes and industries, among which are:
- Energy
- Manufacturing
- Technology
- Media and telecom
- Legal
- Life sciences
Intralinks certifications
The company has acquired all necessary data privacy and security certifications for their offices and data centers.
- ISO/IEC 27001:2013 specifies the requirements for establishing, maintaining, and improving an information security management system within an organization.
- SOC 1, 2, 3 focuses on internal controls over financial reporting.
- ISO/IEC 20000-1 controls the development, implementation, monitoring, and maintenance of an IT service management system.
- ISO 9001 specifies requirements for a quality management system (QMS).
- ISO 27017, ISO 27001 focus on the protection of the information in the cloud services.
- EU-US Privacy Shield regulates exchanges of personal data for commercial purposes between the European Union and the United States.
Intralinks features
The Intralinks electronic data room offers a range of tools that make file storing and sharing secure and convenient.
| Group of features | Features and description |
| Access security features | ● 2-step verification adds an extra layer of security to an account in case a password is stolen, as it requires a code sent to a user’s phone.
● IP address restriction limits a user’s ability to log in an account from a specific IP address. ● 16 types of user permissions can be adjusted according to the role a user plays in the project. ● Audit trail gives analytics about every action that occurs in the data room. |
| Document security features
|
● Customizable document watermarks show a name, IP address, and date of when a document was accessed.
● AI redaction blacks out sensitive information like phone numbers, addresses, contact names, and bank details in bulk. |
| Content management features
|
● Drag-n-drop upload allows admins to upload files quickly by dragging them from a computer to the data room.
● Automatic document indexing arranges the uploaded files automatically in consecutive order. ● Advanced search helps to find the files, folders or any information by entering keywords. |
| Collaboration features | ● Threads allow communicating on a definite topic or discuss a certain document in one secure centralized space.
● Notifications and alerts keep users updated on new uploaded files and changes made in documents. ● Workflow automation enables users to obtain document approvals securely and quickly. |
Advantages and disadvantages of Intralinks
If to compare virtual data rooms, Intralinks appears to be one of the best in terms of several criteria. However, users also report that the platform lacks certain features.
Advantages
Here’s what customers like about the Intralinks data room software.
- Intuitive interface. All project participants can start using the platform with no prior training, as it’s user-friendly and easy to navigate.
- Mobile access. Customers can access the data room from their mobile devices and work with the documents anywhere and anytime.
- Professional 24/7 customer support. Customer service managers are available by email or phone 24/7/365. The average phone response time is just six seconds.
- Strong experience. Intralinks has been delivering great user experience to its customers for over 20 years.
Disadvantages
Here’s what customers don’t like about the Intralinks data room services.
- No trial period. Potential clients can’t test the data room for free to learn how it functions before making a purchase.
- Hidden costs. Customers have to contact the sales team to learn about the tariff plans and what’s included in them.
- No desktop version. Users can access only the web version of the data room, which means they always have to be connected to the internet.
